Policy: School Advisory Council Bylaws
- ARTICLE I
The name of this Committee shall be the Ánimo ------ Charter School Advisory Council. Hereafter it will be referred to as "SAC."
The SAC shall review the Single School Plan addressing the following focus areas before October 1st for the ensuing academic year. The SAC will subsequently monitor the plan and applicable data, and if necessary, recommend modifications to the plan to reflect changing needs and/or priorities throughout the year:
- Curricula, instructional strategies and materials responsive to the individual needs and learning styles of our students.
- Instructional and auxiliary services to meet the needs of non-English-speaking or limited-English-speaking students; students with special or exceptional needs; and advanced students.
- A professional development program for teachers, other school personnel, paraprofessionals, and volunteers, including those participating in special programs.
- Build the schools’ and parents’ capacity for strong parental involvement and develop and annually review a written parent involvement policy, pursuant to the Elementary and Secondary Education Act of 1965 (last reauthorized as the Every Student Succeeds Act). The policy shall:
- Provide the coordination, technical assistance, and other support necessary to assist the school in planning and implementing effective parent involvement activities to improve student academic achievement and school performance.
- Coordinate and integrate parental involvement strategies [under Title I] with parental involvement strategies under other programs as appropriate.
- Conduct, with the involvement of parents, an annual evaluation of the content and effectiveness of the parental involvement policy in improving the academic quality of the schools…, including identifying barriers to greater participation by parents in activities (with particular attention to parents who are economically disadvantaged, are disabled, have limited English proficiency, have limited literacy, or are of any racial or ethnic minority background), and use the findings of such evaluation to design strategies for more effective parental involvement, and to revise, if necessary, the parental involvement policies described in this section.
- Involve parents in the activities of the school.
- Review the school budget to assure spending in accordance with the goals of the plan. The SAC will recommend the school budget for the ensuing fiscal year before the principal submits it for Green Dot Public Schools Board approval.
- Other activities and objectives as designated by the Green Dot Board of Directors.
Section I: Composition
- The SAC shall be comprised as follows:
- The Principal
- Four (4) classroom teachers elected by classroom teachers.
- One (1) classified staff member elected by the classified staff.
- Three (3) parents shall be elected by an election procedure open to all parents.
- Three (3) students shall be elected by an election procedure open to all students. Students must maintain a 2.0 grade point average to be elected and serve on the SAC. Student representatives shall not be eligible enter into closed session.
Should a School Advisory Council (SAC) decide to amend the recommended by-laws to offer a different composition, please note the following requirements:
- Half of the members of the SAC consist of the principal, classroom teachers, and other school personnel. Classroom teachers make up the majority of this group.
- The remaining half of the members consists of equal numbers of students elected by students, and parents or other community members selected by parents.
- A list of alternate parents, students, and classified stakeholders shall be established before the second SAC meeting. Alternates will vote only if a regular member is absent. The alternate parent list will consist of the remaining members of the parent corps. The alternate student list will consist of the remaining members of the student council. The alternate classified list will consist of the remaining full-time classified staff (office manager, school safety officer, and parent coordinator). The alternate teacher list will be established from the candidates not successful in the general election in the order of their finish in the voting. The principal may have the assistant principal represent him in absentia.
- Elections for staff and students shall be held prior to October 1st.
- Appointments or election for parent membership shall be made/ held prior to July 1st.
Section 2: Term of Office
All elected members of the SAC shall serve for a one-year term with no limit on number of consecutive terms.
Section 3: Voting Rights
The voting membership shall not exceed twelve (12). Each member shall be entitled to one vote and may cast that vote on each matter submitted to a vote of the Council. The elected alternate shall vote in the absence of the representative. Absentee ballots shall not be permitted.
Section 4: Termination of Membership
A member shall no longer hold membership should he or she no longer meet the membership requirements under which he or she was selected.
Positions opened as a result of the above action will be filled by appointment by the chairperson for the duration of the school year using the list of alternates in sequence as specified in Article III, Section 1B.
Section 5: Transfer of Membership
Elected membership in the SAC is not transferable or assignable.
Section 6: Resignation
Resignations will be accepted upon written notice to the Chairperson. Positions opened as a result of a member's resignation will be filled by appointment for the duration of the school year using the list of alternates in sequence as specified in Article III, Section 1B.
Section 7: Additional Vacancies
If an alternate is not available, each represented group will be responsible for selecting a new member for the duration of the school year using an election process.
Section 8: Non-Attendance of Meetings
All voting members of the SAC shall notify the Chairperson of an absence prior to the meeting. The non-attending member or other requested SAC member will take responsibility to notify and request from the active list of alternates, an alternate to attend in his/her place. Students may consult with the student council advisor to find an alternate member. Parents may consult with the parent coordinator or principal to find an alternate member.
Section 9: Alternates
An active list of SAC alternates will be available to all members. The alternate list shall be comprised of at least one teacher, three students, three parents, one classified staff member and one administrative staff member to be selected as required in accordance with these Bylaws. When an alternate is in attendance as replacement for a regular voting member, the alternate will indicate this at the beginning of the meeting.
Section 1: Officers
The officers of the SAC shall be a Chairperson, Vice-Chairperson, Secretary, and such other officers as the SAC may deem desirable.
Section 2: Election of Officers
All officers shall be elected by voting members of the SAC by ballot at an election meeting to be held at the first meeting following completion of all elections as prescribed in Article III, Section 1, not to be later than October 1st. New officers shall assume their duties at the close of the election meeting. Should an officer resign before new elections are held, the Chairperson shall appoint a member in good standing to assume the office until the next regular meeting when the vacancy could be filled.
Section 3: Removal
Any officer may be removed by a two-thirds vote of all members sitting on the SAC whenever, in the judgment of the SAC, the best interests of the SAC would be served.
Section 4: Vacancy
A vacancy in any office because of death, removal, disqualification, or otherwise shall, be filled by a special election at the next SAC meeting for the unexpired portion of the term.
Section 5: Chairperson
The Chairperson shall preside at all meetings of the SAC, approve the agenda prior to its posting, and may sign all letters, reports, and other communications of the SAC. In addition, the chairperson shall perform all duties incident to the office of Chairperson and such other duties as may be prescribed by the SAC from time to time.
Section 6: Vice-Chairperson
The duties of the Vice-Chairperson shall be to represent the chairperson in assigned duties and to substitute for the Chairperson during his or her absence, and the Vice-Chairperson shall perform such other duties as from time to time may be assigned by the chairperson or by the SAC.
Section 7: Secretary
The Secretary shall see to the keeping of the minutes of the meetings, both regular and special, and shall promptly transmit to each of the members, and to such other persons as the SAC may deem, true and correct copies of the minutes of such meetings; see that all notices are duly given in accordance with the provisions of these bylaws; be custodian of the SAC records; keep a register of the address and telephone number of each member of the SAC which shall be furnished to the Secretary by such member; and, in general, perform all duties incident to the office of secretary and such other duties as from time to time may be assigned to the office by the chairperson or by the SAC.
Section 1: Standing and Special Committees
The SAC may from time to time establish and abolish such standing or special committees as it may desire. No standing or special committee may exercise the authority of the SAC.
Section 2: Membership
Unless otherwise determined by the SAC in its decision to establish a committee, the Chairperson of the SAC shall appoint members to the various committees.
Section 3: Term of Office
Each member of a committee shall continue as such for the term of his or her appointment and until his or her successor is appointed, unless the committee shall be sooner terminated or abolished, or unless such member shall cease to qualify as a member thereof.
Section 4: Rules
Each committee may adopt rules for its own government not inconsistent with these bylaws or with rules adopted by the SAC or with policies of the governing board.
Meetings of the School Advisory Council
Section 1: Regular Meetings
SAC shall meet regularly at least once per month while school is in session, unless the SAC by consensus that a monthly meeting is not necessary.
Section 2: Special Meetings
Special meetings may be called by the Chairperson or by majority vote of the SAC.
Section 3: Place of Meetings
The SAC shall hold its regular meetings and its special meetings in a facility provided by the school and readily accessible by all members of the public, including handicapped persons.
Section 4: Notice of Meetings
Appropriate public notice shall be given of regular meetings at least forty-eight hours in advance of the meeting. Any change in the established date, time, or locations must be given special notice. All special meetings shall be publicized. Any required notice shall be in writing; shall state the day, hour, and location of the meeting; and shall be delivered either personally, by email or mail to each member not less than forty-eight hours prior to the date of such meeting.
Section 5: Decision of the School Advisory Council
All decisions of the SAC shall be made only after an affirmative vote of a majority of its members in attendance, provided a quorum is in attendance. Should a voting dead-lock occur, the SAC must reconsider the issue at hand, as all decisions of the SAC require an affirmative vote of the majority of its members in attendance.
SAC shall submit decisions to the Green Dot Governing Board, as appropriate, for ratification.
Section 6: Quorum
A majority of the authorized number of SAC members then in office constitutes a quorum for the transaction of business.
The Chairperson may cancel a meeting fifteen minutes after its designated start time, should a quorum not be established. In the absence of quorum, the assembled members may vote to hold an informational meeting, but may not conduct business.
Section 7: Conduct of Meetings
All regular and special meetings of the SAC shall be conducted in accordance with ROBERT'S RULES OF ORDER or in accordance with an appropriate adaptation thereof.
Section 8: Public Participation
All regular and special meetings of the SAC and of its standing or special committees shall be open to the public. There shall be time allotted in each agenda for public address of the council. Further, the chairperson may recognize public guests during the course of the meeting.
- ARTICLE VII
These Bylaws may be amended by a two-thirds majority vote of the SAC at any official meeting, and must be ratified annually.
Policy: DELAC Bylaws
District English Learner Advisory Committee (DELAC) Bylaws
Each school with 21 or more English learners (ELs) shall establish an elected English Learner Advisory Committee (ELAC). Each school with 51 or more English Learners will establish an elected District (Green Dot) English Learner Advisory Committee (DELAC).
The purpose of the ELAC/DELAC is to advise and make recommendations in writing to the Principal and School Advisory Council (SAC) on the implementation and evaluation of the school’s services for ELs. Committee members will participate in training that will provide the necessary skills and practices for carrying out their responsibilities.
Per California Code of Regulations Section 11308, the ELAC/DELAC shall be responsible for the following tasks:
Section 1: Parents/guardians of ELs shall constitute the majority membership
(51 percent or more) of the committee.
Other Committee Members: A good faith effort must be made to recruit
membership from the following groups:
· School site staff
· Community members or representatives
· Other parents (not necessarily of EL students)
Section 2: Each member shall have one vote.
Section 3: Every officer will be elected for a term of one year. All other members are
encouraged to participate for the length of their students’ stay at the school.
The officers of this Committee shall consist of a chairperson, vice chairperson and
secretary. Any member of an DELAC/ELAC is eligible to be an officer of the Committee.
|ARTICLE V||ELECTION OF PARENT MEMBERS & OFFICERS
SECTION 1: The parents/guardians of ELs shall elect the parent members of
DELAC/ELAC. Parents/guardians of ELs shall be provided the
opportunity to vote in the election.
SECTION 2: All officers shall be elected democratically through a majority vote of the DELAC membership.
SECTION 3: Officers will assume their positions following the conclusion of elections.
Six (6) regular meetings shall be held during the school year. If fewer meetings are held, all of the legal requirements must still be covered across all meetings.
|ARTICLE VII||BYLAWS & AMENDMENT
Section 1: Each school DELAC/ELAC shall adopt bylaws to identify functions and to govern
meetings. These Bylaws will be valid when adopted by a simple majority vote of the
Section 2: These Bylaws may be amended at any regular meeting with the approval of majority
|ARTICLE VIII||DUTIES OF OFFICERS
Section 1: It shall be the duty of the chairperson to preside at all meetings.
· Be fair and impartial.
· Check to see that translation is available at each meeting.
· Attend agenda planning meetings with the assistance of other officers, the coordinator, and the principal or designee.
· Involve and inform the Committee concerning all school English Learner Program transactions and activities.
· Sign all documents related to the English Learner Program (with approval of the committee).
Section 2: In the event of the absence of the chairperson, the vice-chairperson shall assume the duties of the
· Assists the chairperson in conducting the meetings.
Section 3: Should both the chairperson and vice-chairperson be unavailable, the
recording/corresponding secretary shall keep the minutes of all meetings, send notices of
meetings and/or agendas, attend to correspondence, and send out publicity as directed.
· Maintain a roster of membership
· Take, read, and file accurate minutes of all meetings
· Maintain a roster of attendance
· Keep a notebook file of all meeting notices, agendas, minutes and handouts
· Call members as needed
· Perform other duties as delegated
TERMINATION OF OFFICERS
· The Principal will take responsibility for the proper functioning and implementation of the ELAC/DELAC. The election meeting must be held in addition to the regularly scheduled meetings.
· The Principal shall have the responsibility for providing appropriate training and materials to assist parent members in carrying out their responsibilities.
· The Principal will also make arrangements for notices to be translated and for interpreting at each ELAC/DELAC meeting.
Subcommittees shall be appointed as needed to promote the objectives of theELAC/DELAC.
· The ELAC/DELAC may designate a School Advisory Council (SAC) to function as site’s advisory council for ELs. (Cal. Ed. Code § 54425.) The ELAC/DELAC may delegate authority to an established SAC. California Education Code Sections 52870, 54425, and 54733 provide that the ELAC/DELAC has first been duly constituted, duly informed of the option, and has voted to waive its rights and to delegate its authority to the SAC (not to exceed three years).
· This action shall be reflected in the minutes of the ELAC/DELAC. However, an ELAC/DELAC subcommittee of the SAC must be formed, and the subcommittee must make recommendations to the SAC on programs for ELs.
SECTION 2: The process for delegating authority to a SAC must include the following:
Date of Draft By-Laws Presented Date of Adoption
ELAC/DELAC Chairperson ELAC/DELAC Co-Chairperson